Secretary – IOTSS Program

Summary of position: Assist with daily program organization and office management.


  • Enters charges on a timely basis for the IOTSS.
  • Prints charge registers.
  • Prepares monthly list for Clinicians and Case Managers one month in advance.
  • Enters consumer’s individual prior authorization.
  • Copies, files and mails prior authorization to appropriate facility receipt
  • Follows up on suspended or modified approval with Clinical Specialist upon receipt.
  • Verifies and enters all approval letter information upon receipt in registration screen.
  • Organizes and updates index file on all IOTSS Consumers.
  • Provides typing as needed for all staff members.
  • Distributes petty cash to staff for program needs.
  • Submits petty cash expenditures.
  • Timely banking of petty cash for distribution
  • Receives statistics and completes reports for Utilization Review.
  • Maintains attendance records for consumers and staff.
  • Submits purchase orders for all required items.
  • Monitors all incoming department calls and takes messages for all staff.


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